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Check-In Inventory Reports

Check-In Inventory Reports

Inventory check-in made easy

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  • A trusted partner

    We provide inventory services for the likes of

    A trusted partner
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  • A complete check-in service

    Our check-in inventory reports service has one major aim: to give you, the landlord, peace of mind and to ensure your tenants move-in date is seamless and hassle-free.

    BK Inventories will visit the property before your tenant arrives on the move-in date to ensure the process is as quick and smooth as possible.

    We will be sure to test all alarms in the property, too, for legal compliance. As of the 1st of October 2022 it is required by law that carbon monoxide alarms be fitted in all rental properties along with (already required) smoke alarms. Where there are no such alarms, BK Inventories will provide one.

    Upon their arrival, we then walk your tenant through their new property ensuring they understand and agree to the full check-in documents, as well as answer any questions they have about the property.

    A complete check-in service
    Alongside answering any tenant questions, our service also includes:
    • Providing tenants with all that's required to access your property
    • High quality photographs of all items on your inventory checklist
    • Highlighting where and how to use all appliances, fittings and units
    • Issuing an itemised inventory list, including any device manuals
    • Taking meter reading recordings for the electricity and gas
    • A detailed description of the property's condition and cleanliness
    • Testing all alarms are fully functioning and legally compliant
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    Why choose us

    With due care and consideration, we ensure that your tenant experiences a safe handover and feels settled into their new home. A properly coordinated check-in can make the difference between a retained tenant and one who cannot wait to leave. We conduct our check-in in real time on the move-in date to ensure the most accurate list of the property and it’s effects are recorded. All parties start off on the right footing and you can relax knowing that everything is taken care of. Our check-in inventory reports service helps to boost tenant confidence and earn their appreciation. We document their feedback and update the inventory where applicable and we also provide them easy access to sign the reports via our online document signing platform.

    • With online document signing, both tenant and landlord can agree instantly to the report and be on their way.
    • We then ensure a copy of the full document is sent straight to your tenant.
    • With a complete end-to-end solution, you can feel assured that your property is in good hands.
    Why choose us
    Consider us even if...
    • Your property company offers inventory services
    • You've never considered a check-in service before
    • You think it is unnecessary and a wasted expense
  • How we work

    BK Inventories pride ourselves on our professionalism and dedicated attention to detail. Having performed inventories for the last 5 years, we have acquired a skill for customer satisfaction. We deliver a fast and reliable check-in inventory reports service and always aim to have everything agreed and signed off within 24 hours. Our skilled check-in staff take care of all components of the process so you can simply put your feet up and enjoy your rental income.

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    How we work
  • The steps

    • Book online via our easy booking form

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    • We will contact you once we receive your order

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    • We arrive at the property before the tenant on the day of move-in

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    • We conduct our check and list the relevant items and conditions

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    • Once the tenant arrives we walk them through the inventory

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    • We email you a detailed report within 24 hours of the check

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    • We email the tenant the report on your behalf

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  • When you might need us

    No matter how much you might hope that your property will be returned to you in a very similar state to the one you rented it in, the chances are it won’t be. A detailed check-in inventory will create a snapshot in time for all involved parties to reference when the tenancy finally comes to an end. Our check-in inventory reports are easy to access as they are electronic, they are clear and unambiguous and should a dispute arise at the end of the tenancy, you will have a signed and annotated document at hand to aid your defence.

    When you might need us
    Call us if you ...
    • Are starting a new tenancy and want to protect your valuables
    • Want to avoid working with unprofessional inventory companies
    • Have never done an inventory check and realise now is the time to start
    • Wish to independently record your effects without relying on the property agent
    • Want to avoid potential disputes at the end of a tenancy regarding the deposit
    • Desire to protect yourself against any potential damage the tenant may cause
  • Did you know?
    • 81%

      of landlords make an inventory report prior to check-in to avoid deposit disputes

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    • 31%

      of London landlords make use of independent inventory services verses 13% in the rest of the UK

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  • The BK Inventories difference
    • Quick Turnaround Times

      We know you want the quickest service possible, so we offer super fast next day delivery. You can have peace of mind that things are moving at pace and your documents are on their way to you.

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    • Fast Communication Channels

      Our reports are digitally delivered at a lightning-fast speed. They are high-resolution documents, so feel free to print hard copies if you’d prefer – the quality of the report will remain the same.

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    • Overall Sector Awareness

      If you have legal disputes relating to inventory in any of the properties we have inspected, we will gladly assist you to the best of our ability to ensure the process is smooth.

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    • Amazing Expert Knowledge

      With vast and varied experience in the property sector, we are confident that we can deliver the service you need and treat your property with the care and attention it deserves.

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    • Working All Hours

      Don’t worry – we know life and other responsibilities can often thwart people’s plans. If you need an out of hours service including evening and weekends, we’d be happy to provide one.

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    • Expanded Geographical Reach

      With a keen eye for the growing range of property types, we constantly expand the areas we cover to accommodate local supply and demand.

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    • 100% Impartial Reporting

      Our service is not just inventory reporting and floor plan documenting. It’s peace of mind. It’s a digital time stamp. It’s your proof of the condition and cleanliness of your property.

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    • Accurate + Consistent

      We pride ourselves on giving due care and attention to every detail so that you can enjoy a stress-free service. A key sign of our success is our repeat business from loyal customers.

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    • Cost Effective Reporting

      We work with you to ensure our service is delivered quickly and with no fuss. Our rates are presented without frills or obfuscation, so you always know exactly what you are paying for.

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  • Common Questions
    What is an inventory check-in report?
    What is an inventory check-in report?

    The inventory check-in report documents all of the items in your property allowing you to have a time-stamped list of all of the effects included in your tenant’s rental. This is important for the protection of the landlord’s assets and property as a whole, as if the tenants damage any of the property or it’s effects, then the inventory provides proof of what the damage is. With proof, a landlord can easily justify any charges that they wish to make against a tenant’s deposit.

    When I do need an inventory check-in?
    When I do need an inventory check-in?

    It is in the best interest of all parties that the inventory check-in report is compiled before a tenant receives the keys to move into a new property.
    If there is no inventory, then there is no evidence in the event of a dispute over the tenant’s deposit. Inventories make the process of dispute resoluton quicker and easier.
    The report should be accurate with photographs to improve it’s reliability. This will ensure that all items are returned at the end of the tenancy without confusion.

    Do I really need a check-in?
    Do I really need a check-in?

    It is not compulsory but the absence of one could prove very tricky for you if your tenant raises any disputes with you at the end of the tenancy as it pertains to returning their deposit. Consider the inventory check your personal insurance document. It can be used in the event that you need to make a claim for deductions against a deposit. It’s also useful for landlords to know what is in their property, it’s value, and it’s condition. This is especially important in the case of ensuring all fixtures, and fittings and legally required alarms are working.

    Why do I need a 3rd party inventory report? Can’t I do it myself?
    Why do I need a 3rd party inventory report? Can’t I do it myself?

    Doing it yourself will save you money at the start of a tenancy, but it may well lose you money at the end. A 3rd party report is independent verification of the effects in your dwelling and their value and will be looked at more favourably by an adjudicator in the event of a dispute.

    An inventory performed by the landlord or even their letting agent will not be seen as independent and, therefore, you may run into trouble if the tenant refuses to agree with any charges for damage or repair when it’s time to hand the keys back to you.

    Does an inventory need to be signed?
    Does an inventory need to be signed?

    Emphatically yes! How will you have proof of agreement if there is no dated signature? A signature shows that all parties have checked the inventory, agree to it’s itemised listing, have made and signed any amendments where necessary and are happy to proceed.

    Once the inventory document is signed, then and only then, should the keys be handed over. You don’t want to have an adjudicator reject your unsigned inventory in the case of a dispute, so make sure it’s always signed!

  • Get started today

    Property doesn’t have to be a frustrating headache. You and your tenant simply need a smooth, pain-free process and we have just that. Our expert and professional service will handle the check-in, leaving you free to enjoy the cheques.

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